Migrate from Hailey HR to Peoplestrong

MIGRATION OVERVIEW

Why teams migrate from Hailey HR to Peoplestrong

The core problem

Migrating from Hailey HR to PeopleStrong involves moving from a Nordic-focused SME HRIS with a flat, document-centric employee data model to an enterprise HCM platform built around deeply hierarchical constructs including Positions, Designations, Grades, Bands, Legal Entities, and Worksites. No native migration path exists between the two platforms, requiring a fully custom extraction, transformation, and load pipeline. Hailey's simple flat employee profiles must be restructured to satisfy PeopleStrong's prerequisite master data configuration before any employee records can be imported. Custom fields, compensation structures, leave records, and org hierarchies all require explicit mapping decisions and transformation logic, making this a complex, multi-phase technical engagement.

Why this matters for your migration

KEY CHALLENGES

What makes this migration complex

These are the architectural mismatches and technical hurdles specific to a Hailey HR to Peoplestrong migration.

Most Critical

Hierarchical Org Structure Rebuild

Hailey's flat department and location model must be decomposed and rebuilt into PeopleStrong's multi-level org unit and worksite hierarchies, each requiring unique source codes and parent-child relationships configured before any employee data can be loaded.

Blocks all downstream imports if mapped wrong

Compensation Structure Decomposition

Hailey stores salary as a single gross figure with pay period and currency, while PeopleStrong requires a fully broken-out CTC component structure including basic, HRA, allowances, and reimbursements, necessitating upfront agreement with Finance on component split ratios per grade or band.

Custom Field Audit and Reclassification

Teams frequently store compensation details, benefits information, equipment tracking, and probation status in Hailey custom fields, each of which must be individually evaluated to determine whether it maps to a native PeopleStrong module, a configurable field, or is obsolete before migration begins.

Leave Policy Structural Mismatch

Hailey stores time-off records as flat calendar entries of requested and approved absences, whereas PeopleStrong operates a policy-driven accrual engine requiring opening balances, credit and debit rules, holiday calendars, and workflow configuration that cannot be derived from raw Hailey time-off data alone.

Multiple Employment Record Resolution

Hailey natively supports multiple concurrent, future, and past employment records with a priority field for overlapping intervals, requiring explicit transformation rules to determine which record becomes the primary PeopleStrong assignment, which becomes historical, and which is archived.

GDPR-Compliant PII Cross-Border Transfer

Employee PII originating under EU GDPR must be handled with appropriate transfer mechanisms when moved to PeopleStrong environments hosted in India or APAC, requiring legal review of data transfer agreements and AES-256 encryption of staging storage throughout the migration pipeline.

MIGRATION RISK ASSESSMENT

Every migration risk, already solved

Migration between platforms is full of edge cases. Our engineers have identified every risk from Hailey HR to Peoplestrong and built proven solutions for each one.

High complexity

Org Unit and Worksite Hierarchy

PeopleStrong's prerequisite master data configuration means any errors in org unit or worksite hierarchy setup will cascade and break payroll inputs, approval workflows, and reporting structures for all employee records loaded beneath them.

Solved
Custom Fields

Custom fields are unstructured by nature, often contain data belonging to modules PeopleStrong handles natively, and require PeopleStrong admin pre-configuration of matching configurable fields before any import can occur, making them the highest-effort mapping surface in the migration.

Solved
Compensation and Salary Records

Flat Hailey salary figures cannot be directly imported into PeopleStrong's CTC component model without agreed split ratios or post-migration manual restructuring, and any error here will cause the first payroll run to fail without manual correction.

Solved
Leave and Time-Off Records

Hailey's flat time-off calendar entries lack the accrual policy context, opening balances, and credit-debit history that PeopleStrong's leave module requires, meaning historical leave data cannot be automatically transformed without policy-level decisions from HR.

Solved

Custom engineering

Employee Core Profiles

Core identity fields migrate cleanly via API but require a maintained UUID-to-alphanumeric employee code mapping table to preserve referential integrity across all downstream entities in PeopleStrong.

Handled
Employment History

Multiple employment records, including future-dated and casual employments with overlapping priority intervals, require explicit business rules to determine primary versus historical versus archived assignments in PeopleStrong's data model.

Handled
Employee Documents

Document binary files must be individually downloaded via authenticated stream from Hailey's API and re-uploaded to PeopleStrong through a separate inbound path, with access control models differing between the two platforms requiring early verification of the upload pipeline.

Handled
Onboarding and Workflow History

Onboarding task completions and e-signature workflow history are not exposed through Hailey's REST API and require a manual export request to Hailey support, introducing a dependency that can delay migration timelines if not initiated early.

Handled
Audit Logs and Change History

Hailey does not expose a dedicated audit log endpoint, meaning historical changes to employee records over time cannot be programmatically extracted and will not be available in PeopleStrong post-migration without a manual data request to Hailey support.

Handled

Clean transfer

Education and Certification Records

Education and certification records are available via dedicated Hailey API endpoints and are relatively flat in structure, making them among the more straightforward entities to extract, transform, and load into PeopleStrong.

Clean

What Our Customers Say

Real migration stories

Direct Review

“Overall a great experience. We had to go back a few times to get everything just right, which was totally expected. The transition was smooth, and there was no data loss.”

Direct Review

“One of the easiest migrations I've ever been through. The team took care of everything — all our data, customer interactions and macros. The process was clear, straightforward and we felt supported all the way. An absolutely seamless experience for our support team and our customers.”

Direct Review

“Fantastic at both guiding us through the process and helping us fix things as they come up and dial them in.”

Reviewed on G2

“The ease of the process and that ClonePartner was informing me what was going on at every step. If you're on the fence, do it. ClonePartner are great!”

Direct Review

“They were SO helpful. We had a few hiccups because our migration was in the middle of the process, but they were really flexible and did multiple delta migrations for us. We were able to map a lot of our old ticket data so it's usable for comparisons in the future.”

See all customer stories →

CUSTOM MIGRATION

Fully customizable engineer-led migration

Tailor your migration from Hailey HR to Peoplestrong exactly to your needs with our flexible customization options. Our experts will configure the perfect migration plan for your business.

Migration Filters

Data Types

ZERO DOWNTIME

Your timeline. Our engineers.

A dedicated engineer runs your migration, planned around your schedule and your data.

No babysitting a wizard. Avoid debugging errors yourself.

Looking for a more detailed migration timeline?

Contact our team

Speed

The migration timeline depends on both our turnaround time and yours.

We can complete a migration in under a day when the accounts are connected and the sample migration is approved promptly.

Background Sync

We also support migrating the newest records first, so you can go live faster while the rest of the data is synced in the background.

Data Volume Impact

Larger data volumes may require longer migration windows.

Continuous Operation

Weekend migrations minimize disruption to your customer service operations.

MIGRATION TIMELINE

Your Hailey HR to Peoplestrong migration, step by step

See how long your migration will take from start to finish. Drag the slider to estimate based on your data volume.

How many records are you migrating?

<10K 50K 100K 250K 500K 1M 2M 5M 10M+

Checklist ~3 days

Sample 1 day

Review ~2 days

Full 2 days

Delta 1 day

Your team ClonePartner

Estimated total

~9 business days

Migration Checklist

1 day · ClonePartner ~2 days · Your team

We prepare the optimal data mapping as a shareable spreadsheet. Your team reviews, approves, and adds any customizations.

Sample Migration

1 day · ClonePartner

We run a test migration with a representative sample of your data to verify mapping accuracy and identify any potential issues before the full run.

Review & Approve

~2 days · Your team

Your team reviews the sample migration results, confirms data accuracy and mapping, and gives the go-ahead for the full migration.

Full Migration

2 days · ClonePartner

We execute the complete migration of all your data to your new Peoplestrong, with real-time progress tracking and comprehensive logging.

Delta Migration

1 day · ClonePartner

We capture and transfer any new data that was added or updated during the main migration to ensure no data is lost. This final sync keeps everything current.

Pros and cons of different migration options

Choosing the right approach is key because migrating from Hailey HR to Peoplestrong isn't just about moving data – it's about protecting your people operations and employee experience.

Feature / Criteria	ClonePartner	Automated Tools	CSV Import	In-house migration
Custom Scripting for complex data	✓ Engineers build & maintain	✗ No	⚠ Manual	✓ Yes – but costly
Sandbox & Pilot Migrations	✓ Full sandbox + pilot plans	⚠ Limited	✗ No	⚠ Often Informal
Manual validation & reconciliation	✓ Automated + manual QA	✗ No	✓ Yes (Manual)	✓ Heavy manual effort
Backup & rollback plan	✓ Robust procedures	✗ No	✗ No	⚠ Often incomplete
Handles automation and integrations	✓ Full support	⚠ Partial	✗ No	⚠ Possible but fragmented
Post-migration engineer support	✓ Dedicated engineers	✗ No	✗ No	⚠ Limited payroll support
Adaptable to API changes	✓ Proactive adaptation	✗ No	⚠ Manual fixes	⚠ Slower response
Turnaround / payroll predictability	✓ Predictable payroll runs	⚠ Fast but brittle	⚠ Slow and manual	⚠ Often slower
Data Security & Compliance	✓ High – enterprise grade	⚠ Medium (depends)	⚠ Low (manual)	⚠ Hidden gaps common
Pricing predictability	✓ Transparent & fixed	⚠ Low (per-job)	⚠ Low (manual hours)	⚠ High/variable OPEX
End-to-end project management	✓ Full E2E delivery & PM	✗ No	✗ No	⚠ Often partial
Business impact & opportunity cost	✓ No diversion of staff	✗ No	✗ No	⚠ Diverts engineering

What does an Engineer-led migration mean anyway?

Speed & Accuracy: Our Blended Method

We blend automation (smart scripts, bulk APIs) with human expertise for speed without risk. Our engineers manually check every mapping, validation, and exception.

You get:

Speed of automation for bulk record migration
Precision of engineers verifying integrity and business logic
Pilot migrations and sandbox testing to catch issues early
Real-time validation reports and rollback readiness

Result: 50x faster migrations than manual imports — with near-zero error rates.

Handling the Tricky Tech and API Details

The Hailey HR and Peoplestrong APIs each behave differently, which is where our engineers shine. We build custom logic to handle the data quirks where generic tools typically break.

We handcraft API logic for:

Field mapping and transformation
Pagination, rate-limit handling, and throttling
Preserving employee history, documents, and time-off records
Syncing custom fields, pay components, and org structure without breaking structure

Our scripts: Natively retry failed calls, re-queue large attachments, and ensure data parity.

No Guesswork

We don't just promise smooth migrations—we measure and prove them. Every client receives a Migration Validation Report with all metrics.

Typical results across projects:

100% record-count parity between your Hailey HR data and Peoplestrong
Zero downtime during staged cutovers
99.9% attachment integrity (verified via checksum)
Full automation and preservation of all business rules

Our standard: Includes full payroll and benefits preservation and 48 hours of engineer-assigned support post go-live.

We Adapt to Your Setup (Not the Other Way Around)

No two teams configure Hailey HR or Peoplestrong exactly the same way—with unique pay structures and data. We customize every migration script to fit your exact workflow, pay components, and org structure.

Our engineers adapt for:

Custom fields, pay components, and workflows
Multi-entity or multi-location setups
Historical imports and partial (date-based) migrations
Integration re-mapping for payroll, SSO, or ATS tools

The promise: If your data doesn't fit a standard template, we build one just for you.

Enterprise-Grade Security & Compliance

Your customer data is precious. Our migration process maintains the highest standards of security and regulatory compliance.

SOC 2 Type II

Independently audited compliance with rigorous security standards

ISO 27001

Certified information security management system

GDPR

Full compliance with EU data protection regulations

HIPAA

Certified for handling protected health information

AES-256 Encryption

Bank-grade encryption for all stored credentials

Latest TLS

Secure transfer protocol for all data in transit

Role-Based Access

We follow role-based access control for every migration project

Scheduled Deletion

Automatic data purging after migration completion

FAQ

Frequently Asked Questions

Everything you need to know about migrating from Hailey HR to Peoplestrong. Can't find what you're looking for? Talk to our team.

Can you migrate data directly from Hailey HR to PeopleStrong?

No direct pipe works. Hailey HR uses a flat data model while PeopleStrong requires a deeply hierarchical structure with Org Units, Grades, Bands, and Designations. You need a transformation layer — a staging database or ETL pipeline — to map Hailey text fields to PeopleStrong's relational IDs. In practice, most teams use a hybrid of APIs and Excel-based admin uploads.

What data is hardest to map between Hailey HR and PeopleStrong?

Org hierarchy, multi-employment history, salary-to-CTC mapping, leave balances, and documents are the hardest because the two platforms do not share a one-to-one data model. Custom fields are also a wildcard — teams often store compensation, benefits, and equipment data in Hailey custom fields that need to be mapped to native PeopleStrong modules.

What are PeopleStrong's API rate limits?

PeopleStrong enforces rate limits on invocation count (per hour, day, and month) and payload size. Exceeding invocation limits returns HTTP 429; exceeding size limits returns HTTP 413. Date range filters are capped at 15 days per request. Tokens expire after five minutes. Exact limits depend on your tenant configuration.

What are the biggest risks in a Hailey HR to PeopleStrong migration?

The top risks are: (1) custom field data loss if you skip the field audit, (2) leave balance errors from importing time-off records without configuring PeopleStrong's leave policies first, (3) payroll failures from importing flat salary figures instead of structured CTC components, (4) GDPR non-compliance if transferring PII from EU-hosted Hailey to a non-EU PeopleStrong tenant, and (5) document upload path uncertainty if you don't verify inbound upload capabilities early.

How long does a Hailey HR to PeopleStrong migration take?

For a straightforward migration under 500 employees with minimal custom fields, expect 1–2 weeks. For 1,000+ employees with payroll restructuring, multi-entity configuration, and document migration, plan for 4–8 weeks including sandbox validation and parallel payroll runs.

How long does the Hailey HR to Peoplestrong migration take?

Most migrations complete within 1–5 business days, depending on data volume and complexity. We provide a detailed timeline after the initial assessment and can often complete small migrations in under 24 hours.

Will my team lose access to Hailey HR during the migration?

No. Your source system remains fully operational throughout the entire migration. We run the migration in the background with zero downtime to your current operations.

Will there be downtime when migrating from Hailey HR to Peoplestrong?

No. Our migration process is designed for zero downtime. We use a staged approach with background sync and a fast cutover, ensuring no disruption to your live business operations.

How do I validate that everything migrated correctly?

Every client receives a Migration Validation Report with comprehensive metrics including record-count parity, attachment integrity verification via checksum, and full audit logs. We also offer unlimited sample migrations so you can verify before committing.

Do I need professional help for this migration?

While simple migrations can sometimes be handled in-house, professional help ensures zero data loss, proper field mapping, and preservation of relationships between records. Our engineer-led approach catches edge cases that automated tools miss.

Does ClonePartner provide guidance before committing?

Yes. We provide a free consultation and assessment. We'll review your data structure, discuss your requirements, and provide a detailed migration plan and fixed-price quote before you commit to anything.

Still have questions?

Book a free 30-minute consultation with our migration engineers. We'll walk you through the exact approach for your Hailey HR→Peoplestrong migration.

Contact our team

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Attention to Detail

We meticulously handle every aspect of your migration, ensuring no data is lost during transfer and mapping every field correctly between platforms.

Custom Solutions

Every business is unique. We tailor your migration strategy to match your specific requirements, workflows, and data structures.

Security & Compliance

Your customer data is handled with enterprise-grade security protocols, ensuring compliance with GDPR, HIPAA, and industry standards.

Migrate from Hailey HR to Peoplestrong with precision & ease

Why teams migrate from Hailey HR to Peoplestrong